Technical Librarian Job Opportunity
The successful candidate will ensure that technical information remains current, valid, accurately classified, properly filed, and readily accessible to authorized personnel.
Position Details
- Job title: Technical Librarian
- Employer: Confidential Employer
- Employment type: Full-time
- Primary function: Technical publications and records management
- Professional environment: Metrology and technical-support operations
Job Purpose
The Technical Librarian maintains technical data, publications, catalogues, calibration procedures, and reference materials in an organized and accessible condition.
The role ensures that all technical information is valid, current, accurately classified, properly stored, and available when required. The Technical Librarian also follows up on publication requests and supports periodic inventory and document-control activities.
Key Responsibilities
- Maintain current and valid technical data.
- Maintain technical publications, catalogues, manuals, and reference materials.
- Organize documentation so that it is readily accessible.
- Ensure proper classification of metrology technical data.
- File technical publications and calibration procedures correctly.
- Maintain accurate document indexes and reference records.
- Verify that technical data remains current and usable.
- Identify obsolete or superseded technical information.
- Request new or revised information when existing data becomes obsolete.
- Monitor outstanding requests for technical publications.
- Follow up continuously with relevant departments or suppliers.
- Refer significantly delayed publication requests to KAF management for resolution.
- Develop procedures for periodic inventory of publications.
- Conduct or support inventories of technical-document holdings.
- Identify missing, damaged, duplicated, or outdated documents.
- Maintain electronically stored technical information and media.
- Operate computer database systems used for document management.
- Update database records when documents are added, revised, transferred, or withdrawn.
- Protect controlled and sensitive technical information.
- Maintain document traceability and revision status.
- Support audits and management reviews of technical records.
- Perform related duties assigned by authorized management.
Technical Publication Responsibilities
- Receive and register new technical publications.
- Review document titles, numbers, revisions, and effective dates.
- Classify documents according to the approved filing structure.
- Distribute publications to authorized users where required.
- Withdraw obsolete documents from active use.
- Retain archived copies according to applicable procedures.
- Track temporary revisions and urgent technical updates.
- Ensure calibration procedures are available to relevant personnel.
- Maintain records of document receipt and distribution.
- Support retrieval of technical information during inspections or audits.
Database and Electronic Records Duties
- Operate computerized technical-library databases.
- Enter, update, and verify document-control information.
- Maintain electronically stored publications and technical media.
- Organize digital folders and electronic reference libraries.
- Ensure electronic records are searchable and retrievable.
- Assist with data backup and record-preservation practices.
- Report database, access, or electronic-storage issues.
- Maintain consistency between physical and electronic records.
Inventory and Document-Control Duties
- Develop a periodic publication-inventory process.
- Compare physical records against database information.
- Verify the location and status of controlled publications.
- Document missing or unserviceable materials.
- Track corrective actions resulting from inventory findings.
- Maintain accurate revision-control records.
- Ensure that only approved and current documents remain in active use.
Reporting and Coordination
- Coordinate with technical personnel regarding publication needs.
- Communicate with suppliers or issuing authorities regarding outstanding requests.
- Provide status updates on delayed publications.
- Escalate long-delay items to KAF management.
- Prepare inventory, status, and document-control reports.
- Support the Contractor lead with assigned priorities.
- Perform tasking directed by the Commander, KAFMB, through the Contractor lead.
Qualifications
Candidates must meet one of the following qualification routes:
Route One
- Associate’s degree.
- Relevant vocational training.
- Graduate of a civilian or United States military school related to the area of expertise.
- At least two years of relevant professional experience.
Route Two
- At least four years of work experience in a similar position.
- Experience operating computer database systems.
- Experience handling electronically stored information or media.
Relevant Skills
- Technical-document control.
- Library and records administration.
- Technical-publication management.
- Document classification and filing.
- Revision control.
- Database operation.
- Electronic records management.
- Inventory control.
- Technical-data retrieval.
- Attention to detail.
- Written communication.
- Follow-up and coordination.
- Confidential information handling.
Candidate Profile
- Highly organized and detail-oriented.
- Capable of maintaining large volumes of technical information.
- Comfortable working with physical and electronic records.
- Able to identify obsolete or missing documentation.
- Strong follow-up and administrative skills.
- Ability to communicate professionally with technical teams and management.
- Ability to work according to formal procedures and assigned priorities.
- Reliable when handling controlled or sensitive information.
Employment Information
- Job title: Technical Librarian
- Employer: Confidential Employer
- Employment type: Full-time
- Required experience: Two years with the stated education and training, or four years in a similar role
- Work focus: Technical data, publications, databases, calibration procedures, and records
Salary and Benefits
The advertisement did not specify salary or benefits.
How to Apply
The supplied vacancy details do not include an application email, telephone number, application form, deadline, or exact work location.
Candidates should use the official application method connected to the original vacancy and confirm the employer, work location, contract conditions, and required security or access approvals before submitting personal documents.
Application Checklist
- Prepare an updated CV.
- Use “Technical Librarian” as the application title.
- Include your degree, diploma, and vocational training.
- List any relevant civilian or military technical-school training.
- State your experience managing technical publications.
- Describe your experience with database systems.
- Mention experience handling electronic records and media.
- Include document-control, inventory, and revision-management experience.
- State your current location and availability.
- Attach relevant certificates where requested.
CV Tips
- Highlight technical-library and document-control experience near the top of the CV.
- List the types of technical publications managed.
- Mention experience with calibration procedures or metrology records.
- Identify the database or document-management systems used.
- Describe inventory and audit responsibilities.
- Quantify the volume of publications or records managed where possible.
- Highlight experience replacing obsolete technical data.
- Include examples of improving filing, retrieval, or document availability.
Suggested Application Summary
I am applying for the Technical Librarian position. I have experience maintaining technical publications, electronic records, database systems, calibration procedures, and controlled reference materials. I am skilled in document classification, revision control, inventory management, technical-data retrieval, and follow-up of publication requests. I am committed to maintaining accurate, current, and readily accessible technical information.
Recruitment-Safety Warning
Verify the employer and recruitment channel before submitting sensitive personal or professional documents.
Do not pay money to reserve the vacancy, receive an interview, obtain an employment offer, complete a security process, or guarantee selection.
Never share banking passwords, payment-card information, or one-time verification codes.
Frequently Asked Questions
What is the available position?
The position is Technical Librarian.
What does the Technical Librarian maintain?
The role maintains technical data, publications, catalogues, calibration procedures, reference materials, databases, and electronically stored information.
Does the role include document classification?
Yes. The Technical Librarian is responsible for properly classifying and filing metrology technical data, publications, and calibration procedures.
Does the role include replacing obsolete information?
Yes. The position identifies outdated technical data and requests updated or replacement information.
Is publication inventory part of the job?
Yes. The Technical Librarian develops and supports procedures for periodic inventory of technical publications.
Does the position involve database systems?
Yes. Experience operating computer database systems and handling electronically stored information or media is specifically mentioned.
What education is required?
One qualification route requires an associate’s degree, vocational training, and graduation from a relevant civilian or United States military school.
How much experience is required?
Who assigns additional duties?
Related tasking and priorities may be determined by the Commander, KAFMB, and communicated through the Contractor lead.
Was salary information provided?
No. The advertisement did not specify salary or benefits.